Elite Pro Accounting


US State Sales Tax Guide.

Sales tax in the United States is a consumption-based tax imposed on the sale of goods and certain services. It is levied by state governments, and in some cases, by local jurisdictions, making it a complex and multifaceted system. In this comprehensive guide, we will explore the key aspects of sales tax in the U.S., including its history, how it works, rates, exemptions, compliance, and challenges faced by businesses and consumers.


Historical Background:

The idea of sales tax in the United States dates back to the early 20th century when states sought to diversify their revenue streams. Mississippi became the first state to enact a general sales tax in 1930, and other states followed suit. Since then, sales tax has become an essential revenue source for state and local governments.


How Sales Tax Works:

Sales tax is generally imposed at the point of sale, meaning it is collected by the seller from the buyer. Businesses are required to remit the collected taxes to the appropriate state or local tax authorities. Sales tax can be either origin-based (based on the seller’s location) or destination-based (based on the buyer’s location). The majority of states in the U.S. use destination-based sales tax, meaning the tax rate is determined by the buyer’s location.


State Sales Tax Rates:

Each state has the authority to set its own sales tax rate, which can vary significantly from one state to another. As of my knowledge cutoff in September 2021, state sales tax rates ranged from 2.9% in Colorado to 7.25% in California. It’s important to note that these rates can change over time due to legislative actions.


Local Sales Tax Rates:

In addition to state sales tax, many local jurisdictions, such as cities, counties, and special districts, have the authority to impose their own sales taxes. Local sales tax rates vary widely across the country and can significantly impact the overall tax burden on consumers.

State wise rates in US:

State base rateLocal rangeTotal range
Alabama0%–7%0%-7% 4%-11%
New Hampshire0%N/AN/A
New Jersey6.63%N/AN/A
New Mexico5.13%0%–3.9375%5.125%–9.0625%
New York4%0%–4.875%4%–8.875%
North Carolina4.75%0%–2.75%4.75%–7.5%
North Dakota5%0%–3.5%5%–8.5%
Rhode Island7%N/A7%
South Carolina6%0%–3%6%–9%
South Dakota4.50%0%–2%4.5%–6.5%
West Virginia6%0%–1%6%–7%

Nexus and Sales Tax Collection:

Nexus refers to a business’s connection to a state that triggers the obligation to collect and remit sales tax. Traditionally, a physical presence (e.g., a brick-and-mortar store or employees) established nexus. However, with the rise of e-commerce and online sales, the concept of nexus has evolved. The U.S. Supreme Court’s decision in South Dakota v. Wayfair, Inc. (2018) allowed states to require remote sellers to collect sales tax even without a physical presence if they meet certain economic thresholds.


Sales Tax Exemptions:

Sales tax exemptions are provisions that exclude certain goods or services from being subject to sales tax. Exemptions vary by state and often include necessities like groceries, prescription drugs, and medical equipment. Additionally, some states provide exemptions for certain industries to promote economic growth and development.


Product Taxability:

The taxability of products can vary by state, making it essential for businesses to understand which items are taxable and which are exempt. For example, clothing might be subject to sales tax in one state but exempt in another.


Compliance and Reporting:

Sales tax compliance can be challenging for businesses, particularly those operating in multiple states. Companies must track tax rates, exemptions, and reporting requirements in each jurisdiction. Many businesses use automated software or outsource tax compliance to third-party providers to manage the complexities effectively.


Economic Impact:

Sales tax plays a significant role in state and local economies, providing a substantial portion of their revenue. However, critics argue that sales tax can disproportionately affect low-income households, as they spend a higher percentage of their income on taxable goods and services.

Challenges and Controversies:


The growth of online shopping has posed challenges for sales tax collection, especially regarding the collection of taxes from remote sellers.


Marketplace Facilitator Laws: 


Some states have enacted laws that hold online marketplaces responsible for collecting and remitting sales tax on behalf of their third-party sellers.

Tax Automation: 

Businesses must navigate different tax rates and rules, leading to increased costs for tax compliance.

Border Effects: 

Sales tax disparities between neighboring states can influence consumer behavior and cross-border shopping.

Streamlining Efforts: 
The Streamlined Sales Tax Project (SSTP) aims to simplify sales tax administration and compliance across states.


Pending Legislation and Future Trends:

Sales tax laws are continually evolving, and new legislative proposals may impact sales tax rates, nexus requirements, and compliance. Future trends may include further digital taxation and international coordination efforts to address challenges posed by the digital economy.

In conclusion, sales tax in the United States is a complex and dynamic system, with each state having its own rates, exemptions, and compliance requirements. Businesses and consumers alike must navigate this ever-changing landscape to ensure proper collection and remittance of taxes. Understanding the nuances of sales tax is essential for maintaining compliance and managing the financial impact of this crucial revenue source for state and local governments.